Public Board of Directors papers 27.01.22

Appendix 4: Annual Audit of Committee effectiveness template Source: Terms of Reference, Attendance Register, Agenda Items, Minutes of meetings, Action Plans, Annual Work Plans, Committee standards of conduct Notes to Auditors/ Group Chairs regarding Action planning process: Where this audit identifies any areas of non-compliance an action plan must be developed and incorporated into the committee / groups annual work plan. The responsibility for implementing and monitoring the action plan will rest with the committee/group Chair. It is the Chair’s responsibility to escalate the action plan to the relevant committee/group it is accountable to and for that committee/group to monitor progress. Committee: Auditor: Date: 2; Is the membership appropriate to fulfil the responsibilities within the terms of reference? 3; Have the number of meetings held been in accordance with the terms of reference? If no, provide details 4; What is the minimum number of meetings each member must attend each year? 5; How many members failed to attend the minimum number of meetings? 6; For those failing to attend the minimum number of meetings what action was taken ? 7; What is the meeting quorum? 8; Were meetings held that were not quorate? If yes, was this recorded in the minutes? Were decisions ratified at the next meeting? (if applicable) Frequency, Attendance & Quorum 1; Are terms of reference up to date? If no, provide details

9; Do minutes reflect members: Present? Giving apologies? Absent?

10; Were papers tabled at meetings for agenda items? If yes, how many papers were tabled at how many meetings? Number of papers: Number of meetings: Topics for which papers were tabled: Meeting Date Agenda Ref Topic

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Risk management strategy and Policy 2021-2024 Document ref: RM01 Version 04

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