Public Board papers 31.03.22

4. Declaration of independence by all non-executive directors The board of directors is required to identify in the annual report each non-executive director it considers to be independent. The board should determine whether each director is independent in character and judgement and whether there are relationships or circumstances which are likely to affect, or could appear to affect, the director’s judgement. Each non-executive director will be asked to provide a declaration confirming their independence. A draft declaration of independence form is attached as appendix 4. The board of directors should confirm that it has received an appropriate declaration of independence from each non-executive director and considers each non-executive director to be independent. 5. General Data Protection Regulation (GDPR) The General Data Protection Regulation (GDPR) came into force on 25 th May 2018 and was designed to modernise laws that protect the personal information of individuals. As a foundation trust we are required to publish certain information about you in various publications and on our external website; these include the trust’s annual report (which includes the remuneration report), charity annual report, register of interests, director profiles etc. All these documents contain personally identifiable information relating to your role as a director/ trustee. As we are required to seek your agreement to the disclosure of this information on an annual basis this now forms part of our normal annual governance process. If you would like any further details on the disclosures being made please contact the company secretary’s office. The agreement form is attached at appendix 5. 6. Recommendation Each member of the board is asked to sign the relevant letter of representation (available for signing at the board meeting), the declaration of their commercial interests and affiliations, the fit and proper persons declaration and the general data protection regulation (GDPR) form. Non-executive directors will, in addition, be asked to sign the declaration of independence. The board is asked to confirm that it considers each non-executive director to be independent.

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